Meeting chaired by Anne-Marie Carey, President,
VULS Board of Directors
Board Members present: Anne-Marie Carey (President),
Fiona Hughes (Vice President), Fergus Prentice (Treasurer), Chris Begley
(Secretary), Carolyn Lefebvre, Art Hawkins, Steve Remedios
1. Anne
Marie Carey calls the meeting to order at
2. Minutes
from
1. Correct
Ben Cheng's name
2. Willy
Arlotta moves to accept minutes.
Chris Mackie seconds. All in
favour.
3. Board
of Director's reports
1. Anne-Marie
Carey presents the President's report
1. Accomplishments
1. Establish
committees on the Board
2. Create
a framework for our Innovation Grants
3. Fields
initiative continued ahead
4.
5. Successfully
negotiated a new contract for Jeff Malmgren, ensuring two more years for him in
the position of league coordinator
6.
2. Challenges
for the year ahead
1. Continue
to secure new fields
2. Improve
communications with the league membership
3. 2
years from now, we will likely need to find a new league coordinator.
2. Volunteers
committee report presented by Steve Remedios
1. We
are striving as a Board to increase the number of volunteers the league has and
the number of avenues through which league members can come out and volunteer
2. The
mentoring program started this year with 16 mentors, and we are looking to
expand it next year.
3. Rules
committee report, presented by Art Hawkins
1. Rules
committee established with the goals of creating a trained pool of observers,
establishing a rules clinic, and using the forum to better educate people about
rules.
2. Met
those goals for the most part. Next
year, we are going to try and broaden th outreach and
work on creating a training programme for observers.
4. Nationals
report presented by Art Hawkins
1. Jeff
Malmgren and Art Hawkins sat on the Canadian Nationals organising committee as
2.
5. Touring
teams committee report presented by Chris Begley
1. Attempt
is currently being made to come up with a policy whereby the
6. Denise
Geib moves to accept. Val Dion
seconds.
7. Questions
from the floor
1. Ravi
Ghanason asks how we propose to talk to membership re touring issues/policy
1. Use
forum, work on new polling/questionnaire software to be attached to our website
2. Campbell
Macdonald asks whether there is an item in our budget dedicated towards touring
teams and if so, how much
1. Jeff
Malmgren replies that there is no specific item for that purpose, but there are
grants available
2. Carolyn
Lefebvre replies that this is why we want to have this wrapped up before the
next budget
3. Val
Dion asks when the next budget is
1. Anne
Marie Carey replies January
1. Vote
on the motion. All in favour.
4. Coordinators
Report (see attached)
1. Questions
from the floor
1. Deanna
Beat asks if we lost fields this year
1. Jeff
Malmgren replies that we did, but only because we chose not to use some of the
poor quality ones
2. Craig
Woods asks if there is a location picked by Vancouver for the new turf fields
1. Jeff
Malmgren replies that it is probably going to be Point Grey
3. Steve
Remedios asks when Jeff Malmgren's term as Vancouver Field Sports Federation
ends
1. Jeff
Malmgren replies that his term is up next week, but may run for another year
4. Chris
Mackie asks what the value is to developing ties/league in Burnaby
1. Jeff
Malmgren replies that Vancouver's growth is now effectively capped, and helping
a league in Burnaby is one way to suck up the excess.
2. Chris
Mackie asks if we will move Vancouver teams to Burnaby
3. Jeff
Malmgren replies No, but we want to aid in the establishment of leagues in
North Vancouver and in Burnaby
5. Fergus
Prentice Presents the Financial Statements. Jeff Malmgren goes over them in detail.
1. Questions
from the floor
1. Grant
Burnard asks, looking at the price we pay for fields at UBC, why we cannot
ensure value for our money
1. Jeff
Malmgren replies that we have those discussions with them every year, but we
need the fields, and that next year we are moving down to the lower level.
2. Grant
Burnard asks why they do not water the fields
3. Jeff
Malmgren replies that they had a water wheel breakdown and that the league did
try to rent or buy a second water wheel.
2. Joe
Remedios asks why there is a tournament expense, but no tournament revenue
1. Jeff
Malmgren replies that we do not charge for our tourney's
3. Ravi
Ghanason asks, in respect to the fields funds, what is going on at Columbia
1. Jeff
Malmgren replies that they are talking about rebuilding it on a single level,
for softball, but this would also benefit us.
2. Geoff
Bell Moves to accept the financial statements. Jamie Kelly seconds. All in favour.
6. Partnership
in Parks plan presented by Jeff Malmgren.
1. Questions
from the floor
1. Linda
Franklin asks if they are going to open the washroom up at Kingscrest next year
1. Jeff
Malmgren answers Yes
2. Charles
Loui-Ying asks if we had the money, would we be building the fields ourselves
1. Jeff
Malmgren answers that it is not an issue because we don't have the money, and
hopefully will not need to build them ourselves.
2. Fergus
Prentice adds that having the Conseil Scolaire Francophone in the project is
extremely beneficial to the
3. Denise
Geib asks what objections the stakeholders might have
1. Jeff
Malmgren lists the potential arguments that neighbours might have (parking,
noise etc), we have to remove trees (although a tree inventory, and there are
not many trees of great ecological value), BMX racers. Eric Hamber school
has been supportive and Van Dusen appears to have no objections.
4. Grant
Burnard asks if there have been objections from anybody at Parks Board
1. Jeff
Malmgren replies that some of them want just one soccer field on the site
instead of the two we want.
5. Craig
Woods asks why we are not targeting Winona as a home for ultimate
1. Jeff
Malmgren replies that we are, but they currently have a number of users to
compete with. At new fields we
would get to be the primary user.
2. Carolyn
Lefebvre points out that we are not viewing this as an either/or situation.
6. Linda
Franklin asks if we plan to have a building at 37th and Oak and if
the fields planned will be lit.
1. Jeff
Malmgren replies that right now we are just proposing a washroom: this idea is
supported by field hockey groups next door as well. Currently the City is not building any
lighted grass fields. All lit
fields will be turf fields.
7. Sandy
Lane asks if financing is an option.
1. Jeff
Malmgren replies that we cannot mortgage because we are not going to own the
fields. We are putting forth our
funds, but hope to get them back in rental fees.
7. New
Business - None
8. Voting
for new board members
1. Final
tally: Allan
Baggish 16
Edward
Burnet 77
Steph
Chow 62
David
Demner 24
Eric
Lott 105
Charles
Loui-Ying 55
Max
Urbanoski 33
Evan
Wise 71
2. Elected to the Board are Edward Burnet, Steph Chow, Eric Lott and Evan Wise
9. Brian
Gisel moves to adjourn. Art Hawkins
seconds. Meeting adjourned at 10:35
PM